Municipal Renovations Committee
Meeting
Thursday May 7, 2009 - AMMENDED 5/21/09
6:30 PM Personnel Conference Room
Members Present: Ed Cook, Alan Zordan, Bill Hill, Dr. Is Temkin, Mike Clark.
Also Present: Bob Prentis, O&G Industries, Jerry Rollett, Public Works Director City of Torrington
Minutes:
A motion was made to open the meeting at 6:30 PM by Mr. Cook, seconded by Mr. Zordan.
The Minutes of meetings held on 3.26.09, 4.09.09, 4.16.09 and 4.23.09 were reviewed and approved on a motion from Mr. Hill, seconded by Mr. Clark.
A review of the change to add sanitary plumbing as part of the renovation project was presented by Mssrs. Hill, Zordan, and Prentiss. Mr. Hill questioned clean-outs location in the design; Mr. Prentiss stated that replacing the main sewer line to the street should be included with the work. All members of the MRC concurred with Mr. Prentis. He went on to question the reduction of roof drains in the design, and whether or not manholes would be required in the plan. Mr. Rollett said they would not. Mr. Zordan pointed out that there was no electrical plan included with the redesign. All members agreed that Friar had more
work to accomplish before the work could be done. Mr. Zordan agreed to notify Friar Associates.
Update by Mr. Zordan on status of FFE review: Mr. Zordan stated that he had done a cursory inventory of existing City Hall office furniture to determine what pieces might be reused in the renovated building, albeit possibly in different departments than currently utilized. He stated that his analysis and recommendations will include consideration of budget, longevity of the pieces selected for retention and aesthetic presentation. Mr. Zordan’s next steps will include a review by industry suppliers as to professionally assess the condition of existing pieces planned for reuse, development of a plan to ensure that those pieces will fit into the planned electrical/IT/wall configurations.
Mr. Prentis stated that abatement work on the project was slightly ahead of schedule. This was due in part to the contractor assigning additional staff to perform the work. There is no additional charge to the project. O&G recommended that Topper and Griggs be awarded the contract for steel work on the project. They were the lowest qualified bidder; Mr. Clark had checked them IAW ADA requirements. Mr. Hill stated that in his professional opinion they were an excellent choice and he was familiar with their work. A motion was made by Mr. Hill to approve the recommendation, seconded by Mr. Clark and unanimously approved by the committee.
Mr. Clark reported that an analysis of five respondents to the RFP regarding Testing Services for the project indicated that Special Testing Labs of Bethel, CT provided the lowest qualified bid. Mr. Prentis stated that he was familiar with the firm and had worked with them in the past with favorable experience. A motion to approve STL, Inc. to provide testing services to the project was made by Mr. Cook, seconded by Mr. Clark and unanimously approved by the committee.
Discussion of Professional Testing Services bid submissions. Mr. Clark. Motion for MRC vote to approve most qualified lowest bidder.
There was no other business discussed.
The meeting was adjourned at 7:32 PM on a motion by Mr. Hill, seconded by Mr. Cook.
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